Johnny Key

Commissioner of Education

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A Division of the Arkansas Department of Education

Step By Step Guide to Verification


Steps to Verification

1.  Approve Applications  (Start of School)
2.  Choose method of verification (on or before October 1) (See page 101 of Eligibility Manual)
Districts Required Preform Verification Using Standard Sample Method – SY 2018-19  (EXCEL)
Districts to Preform Verification Using Standard Sample Method (by default) – SY 2018-19 (EXCEL)
Districts Approved to Preform Verification Using Alternate 1 Method – SY 2018-19 (EXCEL)
Districts Approved to Preform Verification Using Alternate 2 Method – SY 2018-19 (EXCEL)
3.  Write narrative of application selection process, keep with verification records.
4.  Sort and count Applications - Eligibility Master Roster for Over 1,000 Students, Eligibility Master Roster less than 1000 students
5.  Determine total number of Applications on file (as of October 1)
6.  Establish number of applications to verify based on selection method
7.  Select Applications to be verified (by October 1)
8.  Recheck the original Eligibility Determination (After Selection of Applications)
9.  Notify Family of selection for verification – Notification of Household Selection Sample Letter, Eligibility Manual
10.  Collect income documentation (October 1 – November 15)
11.  Calculate eligibility based on supplied documentation (October 1 to November 15)
12.  Notify family of verification results (No later than November 15) – Notification of Adverse Action Sample Letter
13.  Complete Verification Tracker for each application verified (November 15 - December 15) – Verification Tracker Form
14.  Compile Districts Verification Results to report to State (November 15-December 15)
15.  Complete FNS-742, Verification Collection Report
16. Email report to (No Later than December 15)



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