Johnny Key

Commissioner of Education

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A Division of the Arkansas Department of Education

Step By Step Guide to Verification


Steps to Verification

1.  Approve Applications  (Start of School)
2.  Choose method of verification (on or before October 1) (See page 101 of Eligibility Manual)
Verification Sampling Methods (EXCEL)
The Excel spreadsheet has four tabs:
“Required Standard”
“Standard by Default”
“Alternate I”
“Alternate II”
Open the tabs, look for the districts LEA number and name to determine the correct verification sampling method to be completed by the district. Special provision (Provision 2 and Community Eligibility) districts will not appear on any list because they do not conduct verification activities.
3.  Write narrative of application selection process, keep with verification records.
4.  Sort and count Applications - Eligibility Master Roster for Over 1,000 Students, Eligibility Master Roster less than 1000 students
5.  Determine total number APPROVED Applications on file (as of October 1)
6.  Establish number of applications to verify based on selection method
7.  Select Applications to be verified (by October 1)
8.  Recheck the original Eligibility Determination (After Selection of Applications)
9.  Notify household of selection for verification – Notification of Household Selection Sample Letter, Eligibility Manual
10.  Collect income documentation (October 1 – November 15)
11.  Calculate eligibility based on supplied documentation (October 1 to November 15)
12.  Notify household of verification results (No later than November 15) – Notification of Adverse Action Sample Letter
13.  Complete Verification Tracker for each application verified (November 15 - December 15) – Verification Tracker Form (DOC)
14.  Compile Districts Verification Results to report to State (November 15-December 15)
15.  Complete FNS-742, Verification Collection Report
16. Email report to (No Later than December 15)



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