Monitoring Procedures

The Arkansas Department of Education, Special Education Unit (ADE-SEU) monitoring system is designed to: a) ensure Local Education Agencies (LEA) comply with Individuals with Disabilities Education Act of 2004 (IDEA) requirements b) identify compliance barriers that may negatively impact student results, and c) identify technical assistance needs.  To assist ADE-SEU in determining a district’s level of monitoring and technical assistance needs, a more formalized process for determining risk has been developed that incorporates a number of variables. 

Monitoring Tools

SMMS Login 

SMMS Intro user video

Monitoring Manual

Monitoring Manual 

Monitoring Tier Graphic

Case Management

Teacher Information Sheet

General Program Checklist

General Program Checklist SMMS user video

Student Folder Checklist

Early Childhood SFC



School Age SFC



SFC Navigation SMMS user video

SFC Initial Eval user video

SFC Re-evaluation user video

SFC IEP section user video

SFC Post-Secondary questions user video

SFC Focused Review Areas user video

SFC Submission user video

Additional SMMS Training Videos

File Center SMMS user video

Letters module SMMS user video

Navigating Reports SMMS user video

Using Reports SMMS user video

Verification Calculator SMMS user video

Compliance Action Plan (CAP) SMMS user video

Risk Checklist

Risk Checklist

District Determination

APR Disproportionality Self-Assessment Tools

APR Self-Assessment of District Policies, Procedures and Practices

APR Self-Assessment Worksheets (optional)

Rules and Regulations

Monitoring Schedule

The following are revised monitoring schedules for schools and early childhood programs developed by the Special Education Unit of the Arkansas Department of Education for the next four years.